Cambridge Public Library
Annual Report For Public And Association Libraries - 2021
1. GENERAL LIBRARY INFORMATION
Library/Director Information
Please note: Bibliostat CollectConnect is now compatible with major browsers including Google Chrome, Mozilla Firefox, Safari and Internet Explorer.
Please be advised Bibliostat CollectConnect is now using a new interface. If you have accessed or if you believe you may have accessed the old Bibliostat Collect, please click the new link here and you will be taken to the new interface. Please be sure you exit and close the old Bibliostat Collect before you begin your survey.
To avoid loss of data, only one person at a time should be logged into a member library report. Multiple people logged into the same report will cause data to be lost.
Libraries should not have reports from two different years open at the same time.
Report all information in Part 1 as of December 31, 2021, except for questions related to the current library director/manager (questions 1.37 through 1.44).
THESE QUESTIONS ARE FOR NYC LIBRARIES ONLY. PLEASE PROCEED TO THE NEXT QUESTION.
NOTE: For questions 1.37 through 1.44, report all information for the current library director/manager.
Public Votes/Contracts
This question should only be answered if "No" was answered in Q1.46 OR the library has votes from different municipalities/districts that were held in different years, both current and prior.
Unusual Circumstances
2. LIBRARY COLLECTION
Print/Electronic/Other Holdings
Report holdings, additions, and subscriptions as of the end of the fiscal year reported in Part 1. Please read general information instructions below before completing this section.
NOTE: This section of the survey (2.1-2.25) collects data on selected types of materials.
It does not cover all materials (i.e., microforms, loose sheet music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures (questions 12.6, 12.7 and 12.8). Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Count electronic materials at the administrative entity level (main library); do not duplicate numbers at each branch.
PRINT MATERIALS
Cataloged Books
Other Print Materials
ALL OTHER MATERIALS
Electronic Materials
Non-Electronic Materials
Grand Total/Additions to Holdings
ADDITIONS TO HOLDINGS - Do not subtract withdrawals or discards.
3. LIBRARY PROGRAMS, POLICIES, AND SERVICES
Visits/Borrowers/Policies/Accessibility
Report all information on questions 3.1 through 3.29 as of the end of the fiscal year reported in Part 1; report information on questions 3.30 through 3.82 for the 2021 calendar year. Please click here to read general instructions before completing this section.
Please report information on LIBRARY USE as of the end of the fiscal year reported in Part 1.
LIBRARY USE
Please report information on WRITTEN POLICIES as of 12/31/21.
WRITTEN POLICIES (Answer Y for Yes, N for No)
Please report information on ACCESSIBILITY as of 12/31/21.
ACCESSIBILITY (Answer Y for Yes, N for No)
3.15 - If so, what do you have?
Library Sponsored Programs/Summer Reading Program
SYNCHRONOUS PROGRAM SESSIONS and ATTENDANCE
- If you have broken out Synchronous Program Sessions for Children by age group, 0โ5 and 6โ11, please complete Q3.19a and Q3.19b. Enter the total in Q3.19.
- If you have not broken out Synchronous Program Sessions by age group, enter the Number of Children's Programs in Q3.19, and enter N/A in Q3.19a and Q3.19b.
- If you have broken out Synchronous Children's Program Attendance by age group, 0โ5 and 6โ11, please complete Q3.26a and Q3.26b. Enter that total in Q3.26.
- If you have not broken out Synchronous Children's Program Attendance by age group, enter the Children's Program Attendance in Q3.26, and enter N/A in Q3.26a and Q3.26b.
Please report information on SUMMER READING PROGRAMS for the 2021 calendar year.
SUMMER READING PROGRAM
3.30 - Indicate which of the following apply to the summer reading program(s) offered by the library during the summer of 2021 (check all that apply):
COLLABORATORS
Early/Adult/English Speaker/Digital Literacy
Please report information on EARLY LITERACY PROGRAMS for the 2021 calendar year.
EARLY LITERACY PROGRAMS
3.53 - Indicate types of programs offered (check all that apply)
3.54 - Number of sessions
3.56 - Attendance at sessions
3.58 - Collaborators (check all that apply):
Please report information on ADULT LITERACY for the 2021 calendar year.
ADULT LITERACY
3.64 - Collaborators (check all that apply)
Please report information on PROGRAMS FOR ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL) for the 2021 calendar year.
PROGRAMS FOR ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)
3.76 - Collaborators (check all that apply):
Please report information on DIGITAL LITERACY for the 2021 calendar year.
DIGITAL LITERACY
4. LIBRARY TRANSACTIONS
Circulation/Electronic Use/Reference Transactions
Report all transactions as of the end of the fiscal year reported in Part 1. (Please note: Internal Library usage is not considered part of circulation.)
CATALOGED BOOK CIRCULATION
CIRCULATION OF OTHER MATERIALS
ELECTRONIC USE
REFERENCE TRANSACTIONS
Interlibrary Loan
INTERLIBRARY LOAN - MATERIALS RECEIVED (BORROWED)
INTERLIBRARY LOAN - MATERIALS PROVIDED (LOANED)
5. TECHNOLOGY AND TELECOMMUNICATIONS
Report all information as of December 31, 2021.
SYSTEMS AND SERVICES
6. STAFF INFORMATION
Note: Report figures as of the last day of the fiscal year reported in Part 1. Include the FTE for all positions funded in the library's budget whether those positions are filled or not. This report requires conversion of part-time hours to full-time equivalents (FTE). To compute the FTE of employees in any category, take the total number of hours worked per week for all budgeted positions in that category and divide that total by the number of hours per week the library considers to be full-time. Report the FTE to two decimal places.
FTE (FULL-TIME EQUIVALENT CALCULATION)
BUDGETED POSITIONS IN FULL-TIME EQUIVALENTS
SALARY INFORMATION
7. MINIMUM PUBLIC LIBRARY STANDARDS
As of January 1, 2021 all public, free association and Indian libraries in New York State are required to meet the minimum standards listed below. Please indicate which of these standards your library meets as of December 31, 2021. Please click here to read general instructions before completing this section. Helpful information for meeting minimum public library standards is available on the State Library's website. Questions about the new standards should be directed to your library system.
8. Maintains a facility that addresses community needs, as outlined in the library's long-range plan of service, including adequate:
10. Provides
8. PUBLIC SERVICE INFORMATION
Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section.
PUBLIC SERVICE OUTLETS - Libraries reporting main libraries, branches and bookmobiles should complete Service Outlets Information in Part 9.
PUBLIC SERVICE HOURS - Report hours to two decimal places.
8A. COVID
NOTE: This section of the survey (8A) collects data on the impact of the COVIDโ19 pandemic. Report all information in Part 8A from January 1, 2021 to December 31, 2021.
9. SERVICE OUTLET INFORMATION
Outlets should be arranged in alphabetical order if possible. br>
Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section.
NOTE: Libraries reporting Public Service Outlets in questions 8.1, 8.2 and 8.3 of Part 8 are required to complete this part of the Annual Report. Use this section to enter outlet information on main libraries, branches or bookmobiles. Complete one record for each main library, branch or bookmobile.
If you have multiple libraries, you may 1) enter the data for the Service Outlet Information section directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into CollectConnect. If you choose to send your data for uploading, you must enter the data into the spreadsheet form available in the survey by clicking here. Complete this form and email it to collectconnect@baker-taylor.com
10. OFFICERS AND TRUSTEES
Trustees and Terms/Board President/Trustee Names
Report information about trustee meetings as of December 31, 2021. All public and association libraries are required by Education Law to hold at least four meetings a year.
BOARD MEETINGS
NUMBER OF TRUSTEES AND TERMS
BOARD MEMBER SELECTION
List Officers and Board Members as of February 1, 2022. Complete one record for each board member. There must be a record for each voting position, whether filled or vacant. Do not include non-voting positions.
BOARD PRESIDENT
You may 1) enter the data for the Officers and Board Members directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into CollectConnect (but do not include the Board Presidentโthis information should still be entered directly into the survey). If you choose to send your data for uploading, you must enter the data into the spreadsheet form available here. Complete this form and email it to collectconnect@baker-taylor.com.
Trustee Education
Complete one record for each person serving as a trustee as of December 31, 2021. These trustees will not be exactly the same as the trustees listed in the section above.
11. OPERATING FUNDS RECEIPTS
Local Public Funds/System Cash Grants/Other State
Report financial data based on the fiscal reporting year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
LOCAL PUBLIC FUNDS
Specify by name the municipalities or school districts which are the source of funds.
SYSTEM CASH GRANTS TO MEMBER LIBRARY
OTHER STATE AID
Federal Aid/Other Receipts
FEDERAL AID FOR LIBRARY OPERATION
OTHER RECEIPTS
Transfers/Grant Total
TRANSFERS
12. OPERATING FUND DISBURSEMENTS
Staff/Collection/Capital/Operation and Maintenance
Report financial data based on the fiscal reporting year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
STAFF EXPENDITURES
Salaries & Wages Paid from Library Funds
COLLECTION EXPENDITURES
CAPITAL EXPENDITURES FROM OPERATING FUNDS
OPERATION AND MAINTENANCE OF BUILDINGS
Repairs to Building & Building Equipment
MISCELLANEOUS EXPENSES
Contracts/Debt Service/Transfers/Grand Total
DEBT SERVICE
Capital Purposes Loans (Principal and Interest)
Other Loans
TRANSFERS
Transfers to Capital Fund
ASSURANCE
FISCAL AUDIT
CAPITAL FUND
13. CAPITAL FUND RECEIPTS
Report financial data based on the fiscal year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
REVENUES FROM LOCAL SOURCES
STATE AID FOR CAPITAL PROJECTS
FEDERAL AID FOR CAPITAL PROJECTS
INTERFUND REVENUE
14. CAPITAL FUND DISBURSEMENTS
Report financial data based on the fiscal reporting year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
PROJECT EXPENDITURES
Other Disbursements
15. CENTRAL LIBRARIES
PART 15 EXISTS FOR THE CENTRAL/CO-CENTRAL LIBRARIES ONLY. PLEASE PROCEED TO SECTION 16. FEDERAL TOTALS AND CONTINUE ON WITH YOUR SURVEY
16. FEDERAL TOTALS
All questions in Part 16 are calculated, locked fields.
Note: See instructions for definitions and calculations of each of these Federal Totals.